0. Opening

  • Meeting opened by Niall at 19:31 PM
    • VENUE: In person@JamesH
  • Present: James, Niall, Nick, Peter
  • Apologies: Paul
  • Absent: Benjamin, Patrick
  • Guest:

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2023-09-19 19:30 PM - Online

3. Reports & Standing Items

  • Financial Situation end of 2023-08-14 (Peter)

    • Balances:
      • Cash box
        • $679.10 current, $598.95 start of year ($446.30 start 2022)
      • Business Debit Card
        • $3.95 current, $167.17 start of year ($200.00 start 2022)
      • Bank Balance
        • $3514.25 current, $3610.89 start of year ($3885.20 start 2022)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Total Assets
        • $4238.30 (was $4418.01 start of year) ($4531.50 start 2022)
    • Statement:
      • Income
        • $10.00 this month, $260.00 last, $550.15 this year
      • Expense
        • ($65.21) this month, ($127.15) last, ($729.86) this year
      • Net Proceeds
        • ($55.21) this month, $132.85 last, ($179.71) this year
          • Financial Situation end of 2023-07-18 (Peter)
    • Balances:
      • Cash box
        • $679.10 current, $598.95 start of year ($446.30 start 2022)
      • Business Debit Card
        • $69.16 current, $167.17 start of year ($200.00 start 2022)
      • Bank Balance
        • $3384.25 current, $3610.89 start of year ($3885.20 start 2022)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Total Assets
        • $4173.51 (was $4418.01 start of year) ($4531.50 start 2022)
    • Statement:
      • Income
        • $140.00 this month, $109.60 last, $420.15 this year
      • Expense
        • ($127.15) this month, ($64.52) last, ($664.65) this year
      • Net Proceeds
        • $12.85 this month, ($45.08) last, $26.79 March, ($244.50) this year
    • Outstanding:
      • Payables
      • Receivables
      • Transfers
      • Unreconciled
        • $86.30 cash to be checked if already booked
        • $49.00 cash to be added to cash box

  • Membership Situation as of 2023-02-21

    • ? new members, ? returned, ? renewals
    • Current Paid Members 28, previous month was 29
    • Overdue Members ?, previous month was ?
    • Expired Members 324, previous month was 319
    • Members on meetup.com 486, previous month 479

  • ACTION: Niall: Review then refresh standing cloud budget? - done!

    • Get firm numbers of monthly cloud spend
      • Sponsorship request for ~$1600pa
      • AWS USD$51
      • DO USD$27
      • rsync.net USD$3
      • BBQ $150
      • meeting $30/month
  • MOTION: Standing authority of $150/month is granted to use the PLUG debit card to pay the following expenses:
    • Hosting and related expenses, including but not limited to Amazon AWS, DigitalOcean, and rsync.net
    • Event expenses as required, including food and drink
    • meetup.com membership
      • Proposed: Niall, Seconded: Peter
      • Motion passed unanimously
    • Discussion
      • Recent actual monthly expenses for these categories have been $60-$80 per month, as above

4. Events Status

  • Review of recent events:

    • July 2023

      • PLUG-in-the-Pub Monday 2023-07-31: Stirling Arms, Guildford

    • August 2023

      • Second Tuesday 2023-08-08 PLUG Admin Infrastructure work
      • Second Sunday PLUG+POSH 2023-08-13 12-4PM
      • In-person committee meeting: third Tuesday 2023-08-15

  • Upcoming events:

    • September 2023

      • Second Sunday PLUG+POSH 2023-09-10 12-4PM
      • Second Tuesday 2023-09-12 Talk
        • Matrix in 2023 by Michael Collins
        • Blurb: Michael from https://perthchat.org/ will be giving a presentation on the Matrix, a federated and secure communication standard that’s becoming more popular in the open-source space. Topics covered will include new features/updates, the perthchat.org service and future plans for the network.
      • Committee Meeting Online: 2023-09-19 - Online
      • PLUG-in-the-Pub Thursday 2023-09-28 PirateBar@Mount Hawthorn
        • ( ITLAPD-adjacent )

    • October 2023

      • Second Sunday PLUG+POSH: 2023-10-08 - Artifactory
      • Second Tuesday talk: 2023-10-10 - Benjamin D-Silva: EMACS
      • Committee Meeting Online: 2023-10-17 - Online

    • November 2023

      • Second Sunday 2023-11-12
      • Second Tuesday 2023-11-14
      • PLUG Quiz?
        • Substitutes for last Monday? PLUG-in-the-Pub
        • Last Monday 2023-11-27
        • Prizes: Sean@RedHat

    • December 2023

      • Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10

    • January 2024

      • Second Tuesday AGM? 2024-01-09
      • Second Sunday PLUG+POSH 2024-01-14 12-4PM
      • Last Monday? PLUG-in-the-Pub

  • Future talks?

    • Margaret: EMACS-based UIs for database applications (not until 2023)
    • Yuchen: Haskell-code-explorer (unlikely to be ready this year)
    • Locutus: Ian Clarke (Contact)
    • Aidan - Graphics work

  • Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

    • Allowing us to focus on the remainder of the items

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed
    • Matt Richardson <matt@raspberrypi.com> ACTION: Promote relevant events on events.raspberrypi.com , need “Raspberry Pi ID” ?
    • facebook?

  • ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • aws.amazon.com

    • Bill due first few days of each month
    • ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz

  • Plan is for PLUG to take over digitalocean.com bill directly

  • New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: Margaret to investigate how to update our details * ACTION: Niall to reach out to Margaret and confirm. * On hold till contact person returns to choir

  • ACTION: Paul: Linux Australia grant money, when have stabilised our events.
  • Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow
  • update mailing lists: moderators
    • admin/committee busybee items: get people using bulk actions on mailing lists
  • ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings.

6. New General Business

  • Review Spacecubed agreement for 2023 - done

  • ACTION: Paul will review and email committee

  • Once thats done Niall can sign and do the in person induction - done

    • Extra RFID card:
      • Niall (AV kit) ..54, James ..97, Nick ..46

  • Post-meeting busybee

    • Event calendars
    • Collecting PLUG-in-the-Pub cardinal point list
    • Website
    • Quiz?

7. Meeting closed by Niall at 21:09 PM