0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2023-07-18 19:30 PM - Online
    • Maybe every quarter in person, to be discussed.

3. Reports & Standing Items

  • Financial Situation end of 2023-06-19 (Peter)

    • Balances:
      • Cash box
        • $679.10 current, $598.95 start of year ($446.30 start 2022)
      • Business Debit Card
        • $196.31 current, $167.17 start of year ($200.00 start 2022)
      • Bank Balance
        • $3234.25 current, $3610.89 start of year ($3885.20 start 2022)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Total Assets
        • $4150.66 (was $4418.01 start of year) ($4531.50 start 2022)
    • Statement:
      • Income
        • $99.60 this month, $20.00 last, $270.15 this year
      • Expense
        • ($64.52) this month, ($54.21) last, ($537.50) this year
      • Net Proceeds
        • $35.08 this month, ($34.21) last, $26.79 March, ($267.35) this year
    • Outstanding:
      • Payables
      • Receivables
      • Transfers
      • Unreconciled
        • $86.30 cash to be checked if already booked
        • $49.00 cash to be added to cash box

  • Membership Situation as of 2023-02-21

    • ? new members, ? returned, ? renewals
    • Current Paid Members 28, previous month was 29
    • Overdue Members ?, previous month was ?
    • Expired Members 324, previous month was 319
    • Members on meetup.com 486, previous month 479

  • Peter, Nick: Time for an AWS savings plan?

  • ACTION: Niall: Review then refresh standing cloud budget?

  • ACTION: Niall: Enterprise sponsors

4. Events Status

  • Review of recent events:

    • May 2023

      • PLUG-in-the-Pub 2023-05-29: Norfolk Fremantle
        • Extra faces!

    • June 2023

      • Second Sunday PLUG+POSH 2023-06-11 12-4PM
        • ACTION: Niall to reply
        • Review future meetup.com events, do not leave event hosts as default, RSVP “no” if a host (in particular!) cannot make it
      • Second Tuesday 2023-06-13 AV Workshop.
        • Good turnout, made up a setup/teardown runsheet
          • Niall has RFID card and AV node 1 kit
          • Nick has RFID card, two tripods and the rest
          • TODO: experiment with OBS, dual capture and mixing
        • Niall: Raspberry Pi Foundation has sent us their new camera and a 1-year print subscription to The MagPi
          • 2x global shutter camera, needs lenses

  • Upcoming events:

    • July 2023

      • Second Sunday PLUG+POSH 2023-07-09 12-4PM
      • Second Tuesday 2023-07-11 Linux sound/audio stack by Lachlan Barker
        • ACTION: Niall: bringing drinks and snacks
        • Test the runsheet, have some spare time for AV hacking (OBS?)
      • PLUG-in-the-Pub Monday 2023-07-31: Stirling Arms, Guildford
        • join/share for specials

    • August/September 2023

      • PirateBar@Mount Hawthorn / PirateLife@CBD ?

      • Second Tuesday 2023-08-08 Talk? or workshop?

        • PLUG Admin infrastructure hack?
        • or AV in person workshop; build AV node 2, 3?

      • Second Sunday PLUG+POSH 2023-08-13 12-4PM

      • Second Sunday PLUG+POSH 2023-09-10 12-4PM

      • Second Tuesday 2023-09-12 Talk? or workshop?

        • Need a talk

  • Future talks?

    • Margaret: EMACS-based UIs for database applications (not until 2023)
    • Benjamin D-S: EMACS
    • Yuchen: Haskell-code-explorer (unlikely to be ready this year)
    • Locutus: Ian Clarke (Contact)
    • Aidan - Graphics work

  • Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

    • Allowing us to focus on the remainder of the items

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • ACTION: Paul will update all events in Google calendar initially
    • ACTION: Paul will update all events in meetup from Google calendar (tweak both as required to keep them in sync)
    • Matt Richardson <matt@raspberrypi.com> ACTION: Promote relevant events on events.raspberrypi.com , need “Raspberry Pi ID” ?
    • facebook?
    • list email?

  • ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

    • Who/what/where to contact next?
    • Also AWS has old address: volunteer to fix?
    • ACTION: Nick update chair@ aliases: re: “You have a new notification in AssociationsOnline for PERTH LINUX USERS GROUP INCORPORATED”
      • done!

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • aws.amazon.com

    • Bill due first few days of each month
    • ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz

  • Plan is for PLUG to take over digitalocean.com bill directly

  • New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: Margaret to investigate how to update our details * ACTION: Niall to reach out to Margaret and confirm. * On hold till contact person returns to choir

  • Bank signatories: Niall, Benjamin, Nick, Peter

    • Print AGM minutes
      • Collect AGM reports (also from previous years -> website)
    • Perth? Paul + Nick + Niall

  • ACTION: Paul: Linux Australia grant money, when have stablised our events.

  • Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow

  • update mailing lists: moderators

    • admin/committee busybee items: get people using bulk actions on mailing lists

  • ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings.

6. New General Business

7. Meeting closed by Niall at 21:01 PM