0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2022-08-16 19:30

3. Reports & Standing Items

  • Financial Situation as of 2022-07-18 (Peter)

    • Balances:
      • Cash box
        • $578.95 current, $446.30 start of year ($694.60 start 2021)
      • Business Debit Card
        • $200.00 current, $200.00 start of year ($266.00 start 2021)
      • Bank Balance
        • $3430.89 current, $3885.20 start of year ($3801.47 start 2021)
      • Receivables
        • $13.00 cash being held by Nick as petty cash/float Total Assets
        • $4250.84 (was $4531.50 start of year) ($4846.53 start 2021)
    • Statement:
      • Income
        • $51.00 this month, $98.00 last, $426.00 this year
      • Expense
        • $103.90 this month, $10.00 last, $734.31 this year
      • Net Proceeds
        • ($52.90) this month, $88.00 last, ($308.31) this year
    • Outstanding:
      • Payables
      • Receivables
      • Transfers
      • Unreconciled
      • $49.00 cash to be added to cash box
    • Peter has received and activated a new debit card.
    • Peter to purchase a smaller/lighter cashbox, suitable for bringing to meetings.

  • Membership Situation as of 2022-07-19 (Margaret)

    • 0 new members, 3 renewals since last committee meeting

  • Membership trends as of 2022-07-19 (Margaret)

    • Current Paid Members 30, previous month was 30
    • Overdue Members 2, previous month was 2
    • Expired Members 318, previous month was 318
    • Members on meetup.com 466, previous month 469

4. Events Status

  • Review of recent events:

    • July 2022

      • Second Sunday 2022-07-10T12:00 PLUG+POSH

      • Second Tuesday 2022-07-12T18:00

        • Panel discussions:
          • Privacy: phones, web browsing, extensions
          • Late start
          • 5 attendees in person, one online
          • Lots added to hedgedoc

      • AV Hack arvo: Sunday 2022-07-17

        • Old avmaster laptop has been upgraded to Ubuntu 22.04 so it can run BBB recording sessions. Old video recordings transferred back to its hard drive.
        • We are closer to having a second set of recording gear that could live at another PLUG member’s house as a backup.
        • Harry worked on his USB controlled tally light board.
        • Decided to meet next month at the PLUG+POSH afternoon.

  • Upcoming events

    • July 2022

      • PLUG-in-the-Pub: last Monday 2022-07-25T18:00
        • Gage Roads, “A” Shed, Fremantle

    • August 2022

      • Second Tuesday 2022-08-09T18:00
        • Filling out our default event runsheet
          • Default: AV setup and teardown
          • Thankyou to the venue (webpage, PDF or slideshow), about PLUG
            • how to join
            • PLUG links and resources
          • Best-of conference video screening
          • Lightning talk slot always available
        • Test alternate audio routing: remote-speaker workflow, with return channel from audience to speaker
        • Leave early for drinks or snacks?
      • ACTION: by midnight Wednesday ( 2022-07-20T23:59+0800 ) , suggest a best-of screening
      • Second Sunday 2022-08-14T12:00 PLUG+POSH

    • September 2022

      • Second Sunday 2022-09-11T12:00 PLUG+POSH
      • Second Tuesday 2022-09-13T18:00
      • Fourth Thursday 2022-09-22 happy hour from 17:30 at https://piratebar.com.au/ ?

    • October 2022

      • Second Sunday 2022-10-09T12:00 PLUG+POSH
      • Second Tuesday 2022-10-11

    • November 2022

      • Second Sunday 2022-11-013T12:00 PLUG+POSH
      • Second Tuesday
        • Nick: replace second Tuesday + PLUG-in-the-Pub with a quiz night? is it enough lead time to get some sponsors?

  • Future:

    • Quiz?

    • Wanted: Small organisation documentation and minutes workflow, hedgedoc, git, Hugo

      • good for other meetup users
      • Someone??? and Nick can help document what we’re doing

    • Best of Conferences/other Talks

      • LCA/Libreplanet/CCC/FOSDEM/Debconf/Ubuntu/GUADEC/…

    • Local or visiting tech personalities

      • Dedicated HDMI passthrough capture of laptop screen
        • Check framerate
      • Opsis, plus buy spare for node 2/3

    • Local tech visits a la dug.com, ICRAR, Pawsey

      • Incentive: Recruitment/careers
      • Promotion&marketing

    • Lightning talks

      • Topics:
        • Software:
          • Major applications, tutorials?: Inkscape, Blender, Git, development, CAD/CAM/CNC
          • Utilities: backup, network, benchmark, productivity, security and password vaults
          • Games
          • Self-hosting services/webapps
        • Hardware: Laptops, Desktops, GPUs
          • Electronics and design
        • Firmware: Coreboot, Wifi, CPU management engines/secure elements SGX/TrustZone
      • Enforce the format a bit more
      • Speaker runsheets? PDF slides in advance
      • All in person? vs all remote on a single evening
        • switching modes after setup can take too long
      • countdown timer

    • Panel discussions:

      • TV on Linux, vs Smart TVs, MythTV, Kodi, DLNA, modern Chromecast - Android (old was ChromeOS)…
      • Running retro browsers/Java for XUL extensions, Java jnlp remote consoles, snaps
      • Retro gaming
      • Low power, playdate: crank input device, solar, …

    • Benjamin: torrent2ipfs (github.com/zorlin/torrent2ipfs), IPFS Cluster, MooseFS for Proxmox (? Possible)

    • Meta-AV-streaming: Bigbluebutton and presenter overview

      • Permissions/moderator/presenter
      • Uploading slides/office documents
      • Shared Whiteboard
      • ACTION - Margaret to investigate BBB documentation
      • ACTION - Margaret to email a “call for speakers”
        • EOI from Yuchen Pei, without committing himself

    • PLUG-in-the-Pub possibilities:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • Paul or Peter will update all events in meetup and sync with Google calendar

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • Meetup - can we get renewal emails sent to committee@plug.org.au, and use PLUG debit card to pay?

    • Discuss for 10 minutes at next AV hack session opportunity?
    • vs: consolidate with Artifactory
      • MOTION: Take the actions necessary to consolidate PLUG and the Artifactory’s meetup.com group subscriptions and share the costs
        • Proposed by Nick, seconded by Margaret
        • For: 3, Against: 0, Abstain: 1. Passed:

  • rsync.net - also should be paid via debit card if possible, due April

    • ACTION: Peter: link PLUG debit card to rsync.net account

  • aws.amazon.com

    • Bill due?

  • Plan is for PLUG to take over digitalocean.com bill directly

  • aws.amazon.com

    • ACTION: Nick: Contact Developer Marketing Manager for an event speaker+swag
    • Maybe 2022-08?

  • Alternative/backup Spacecubed venue at FLUX - see email from Isidora

    • Margaret has met with Isidora and viewed the room. Smaller than the Vault, same facilties but no parking, just a loading bay. Potential backup if Vault unavailable. Isidora will add events to Spacecubed calendar if we email her a link to the meetup event once it has been created.

ACTION : Patrick to email Paul about lapsed membership

  • Replacement sign for door ACTION: Margaret to email PDF to Patrick. DONE

6. New General Business

7. Meeting closed by Nick at 21:28