0. Opening

  • Meeting opened by Patrick at 19:43
  • Present: Patrick, Margaret, Nick, James, Peter, Benjamin(from 20:04 to 20:26)
  • Apologies: Paul
  • Absent:
  • Guest: Fraser

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2022-03-15 19:30

3. Reports & Standing Items

  • Financial Situation as of 2022-02-14 (Peter)

    • Balances:
      • Cash box
        • $473.95 current, $446.30 start of year ($694.60 start 2021)
      • Business Debit Card
        • $96.52 current, $200.00 start of year ($266.00 start 2021)
      • Bank Balance
        • $3955.20 current, $3885.20 start of year ($3801.47 start 2021)
      • Receivables
      • Total Assets
        • $4498.02 (was $4531.50 start of year) ($4846.53 start 2021)
    • Statement:
      • Income
        • $30.00 this month, $40.00 last, $70.00 this year
      • Expense
        • $5.50 this month, $97.98 last, $103.48 this year
      • Net Proceeds
        • $24.50 this month, ($57.98) last, ($33.48) this year
    • Outstanding:
      • Payables
        • $157.00 to Paul for Meetup Fee 2022-01-11–2022-07-11 (TBA)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
        • Taken back at AGM? (to check)
      • Transfers
        • $103.48 to Debit card (Approved)
      • Unreconciled
        • $49.00 cash to be added to cash box

  • Membership Situation as of 2022-02-14 (Margaret)

    • 2 new members (one is possibly an expired member from 2005 rejoining), 2 renewals since last committee meeting

  • Membership trends as of 2022-02-14 (Margaret)

    • Current Paid Members 32, previous month was 30
    • Overdue Members 2, previous month was 2
    • Expired Members 314, previous month was 314
    • Members on meetup.com 462, previous month 464

4. Events Status

  • Review of recent events:

    • January 2022

      • Wednesday 2022-01-19 PLUG-in-the-Pub
        • Bull Creek Tavern

    • February 2022

      • Second Tuesday 2022-02-08

        • Alastair Irvine - Toolbelt: install almost anything (in theory)
        • 8 attendees + speaker
        • Might be useful to have a guide for speakers on using BigBlueButton
        • ACTION - Margaret to investigate BBB documentation
        • Audio glitches, mostly at start: network? but very little jitter/loss overall
          • Clipping between voice-activity detection
          • Lapel microphone helps a lot, need in each AV node?
          • Real install, configure persistent settings
        • Checklist: post meeting transcode, then title the recording and switch to Public listing

      • Second Sunday PLUG+POSH 2022-02-13

        • do a talk at that venue? hardware based?

  • Upcoming events:

    • February 2022

    • March 2022

      • Second Tuesday 2022-03-08 - Linux/hardware workshop?

        • Potlatch Compote Smörgåsbord
        • Project or theme
          • James: setting up an arm64 Ubuntu Core Raspberry Pi
          • build a pihole?
          • remoting into it with VNC
          • remote to your home PC/Server :) tnx for the idea Steve
          • with updates later in the year
        • New people often show up
        • https://www.raspberrypi.org/jam/ - not currently promoting in-person events

      • PLUG-in-the-Irish-pub?

      • PLUG Hack afternoon

        • AV hack session @CBD?
        • AV build/buy node2?
        • static templates for youtube uploads
        • next session?
        • Quick turnaround: Interaction/questions from audience with remote speaker
          • need a low latency backchannel
          • without audio-feedback-loop
            • speaker needs to be using headphones
            • two sources in BBB recording?
            • test directionality room microphones

  • Future:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • Paul will update all events in meetup and sync with Google calendar

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • Problem with backups?

    Got unexpected RPC data format from server:
This account is currently not available.
    • ACTION: James to follow up with Margaret about details of error.
    • Failed: Date: Sun, 16 Jan 2022 06:57:25 +0800 (AWST)
    • Worked: Date: Tue, 18 Jan 2022 08:01:05 +0800 (AWST)
    • 100 GB Standard Offsite Filesystem USD$18.00 per year Next billing: April 13, 2022

  • Done: Paul or Peter to read Spacecubed/Riff meetup agreement renewal for 2022 and reply back to committee. Peter sent a FWD email from Amandine, she replied in person that it was

    • Verbally confirmed as signed, before the 2022-02-08 meeting

6. New General Business

  • Meetup - can we get renewal emails sent to committee@plug.org.au, and use PLUG debit card to pay?

    • Discuss for 10 minutes at next AV hack session

  • rsync.net - also should be paid via debit card if possible

  • MOTION: Reimburse Paul for the latest 6-monthly meetup.com bill

    • Proposed: Nick, Seconded: Patrick
    • Passed without dissent
    • ( approximately $157.00 to Paul for Meetup Fee 2022-01-11–2022-07-11 (TBA) )

7. Meeting closed by Patrick at 21:44 from the Big Blue Button