0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Post-AGM

3. Reports & Standing Items

  • Financial Situation as of 2021-11-15 (Peter)

    • Balances:
      • Cash box
        • $446.30 current, $694.60 start of year ($582.60 start 2020)
      • Business Debit Card
        • $179.14 current, $266.00 start of year (opened June 26, 2020)
      • Bank Balance
        • $4021.11 current, $3801.47 start of year ($2114.42 start 2020)
      • Receivables
      • Total Assets
        • $4646.60 (was $4846.53 start of year) ($2801.48 start 2020)
    • Statement:
      • Income
        • $50.00 this month, $135.00 last, $833.50 this year
      • Expense
        • $129.80 this month, $40.86 last, $931.31 this year
      • Net Proceeds
        • ($79.80) this month, $94.14 last, ($97.81) this year
    • Outstanding:
      • Receivables
        • $10.00 cash being held by Patrick as petty cash/float
      • Unreconciled
        • $49.00 cash to be added to cash box

  • Membership Situation as of 2021-11-16 (Margaret)

    • 2 new members, 1 renewal since last committee meeting

  • Membership trends as of 2021-11-16 (Margaret)

    • Current Paid Members 31, previous month was 28
    • Overdue Members 0 previous month was 2
    • Expired Members 314, previous month was 313
    • Members on meetup.com 467, previous month 465

4. Events Status

  • Review of recent events

    • November 2021

      • Second Tuesday talk seminar 2021-11-09
        • Swapped RFID access cards: currently held by Patrick, Nick
        • tested new AV mixer board, many fewer buttons!
      • Second Sunday PLUG+POSH 2021-11-14
        • Hosts Nick, Damon Perry

    • November 2021

    • December 2021

      • Second Sunday BBQ, followed by PLUG+POSH 2021-11-14
      • BBQ Sunday 2021-12-12T11:00, May Drive Parkland, Kings Park (near Zamia Cafe)
        • (allows overlap with a regular second-Sunday PLUG+POSH day)
      • Budget: $100
      • ACTION: Nick: Sausages, sauce, buns, cheese, onions
      • ACTION: Patrick: Drinks+ice
      • ACTION: Margaret: Salad, paper plates, napkins
      • ACTION: Peter: cancel December Riff visit, remind of AGM
        • Expecting Spacecubed agreement for 2022

    • January 2022

      • Second Sunday PLUG+POSH 2022-01-09

        • Hosts Nick, Damon Perry

      • Second Tuesday 2022-01-11 AGM

        • Announce not less than 21 days before:
          • Approximately 2021-12-01?
          • December and January events, not necessarily including call-for-nominations
        • if any help is required, please contact so that notifications can be sent before 2021-12-12

      • Online https://linux.conf.au/ 2021-01-14–16

      • PLUG-in-the-Pub

    • February 2022

      • Second Tuesday 2022-02-08?

    • March 2022

      • Second Tuesday 2022-03-08 - Raspberry Jam?
      • PLUG-in-the-Irish-pub?

  • Future:

5. General Business & Matters Arising

6. New General Business

  • Refresh? Cloud expenses standing budget

    • AWS, Digital Ocean, rsync.net
    • Can be lumpy - get more AWS credits?
    • Should be under $800 per annum?
    • Last in 2020-07-21 minutes, standing authority to top-up CC
      • Example expenses:
        • Hosting: DigitalOcean, Amazon AWS (~$50/month max)
        • Event food/drinks - ice, chips, pizza
        • Meetup.com membership

  • MOTION: standing authority is granted to use the PLUG debit card to pay the following expenses:

    • Hosting and related expenses, including but not limited to Amazon AWS, DigitalOcean, and rsync.net (expenses should be equivalent to no more than $60/month)
    • Event expenses as required, including food and drink
    • Meetup.com membership.
      • Proposed: Margaret, Seconded: James
      • Passed unanimously

Comment by the Treasurer:

  • Receipts not sent to the committee list should be provided to the treasurer as soon as practicable.

    • Last AWS Transaction: 2021-11-03, Invoice ID #884994697, Payment method: Credit card ending in 1216, Payment AUD$43.65, Billing period: October 2021

  • Refresh? Hardware expenses standing budget

7. Meeting closed by Patrick at 21:59.