0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Tuesday 2021-11-16 19:30

3. Reports & Standing Items

  • Financial Situation as of 2021-09-18 (Peter)

    • Balances:
      • Cash box
        • $446.30 current, $694.60 start of year ($582.60 start 2020)
      • Business Debit Card
        • $183.14 current, $266.00 start of year (opened June 26, 2020)
      • Bank Balance
        • $4096.96 current, $3801.47 start of year ($2114.42 start 2020)
      • Receivables
      • Total Assets
        • $4726.40 (was $4846.53 start of year) ($2801.48 start 2020)
    • Statement:
      • Income
        • $135.00 this month, $10.00 last, $783.50 this year
      • Expense
        • $40.86 this month, $150.00 last, $801.50 this year
      • Net Proceeds
        • $94.14 this month, ($140.00) last, $18.01 this year
    • Outstanding:
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Unreconciled
        • $49.00 cash to be added to cash box
    • Quiz Night
      • Income = $75 + $20 (membership)
      • Expense = $150
      • Proceeds = ($75) + $20 (memberships)

  • Membership Situation as of 2021-10-19 (Margaret)

    • 1 new member, 2 renewals since last committee meeting

  • Membership trends as of 2021-10-19 (Margaret)

    • Current Paid Members 28, previous month was 25
    • Overdue Members 2 previous month was 4
    • Expired Members 313, previous month was 312
    • Members on meetup.com 465, previous month 465

4. Events Status

  • Review of recent events

    • September

      • PLUG-in-the-Pub
      • Thursday 2021-09-23
        • Inside table, slightly noiser than last year’s outside, but dryer

    • October

      • Second Sunday PLUG+POSH 2021-10-10
        • Hosts Nick
      • Second Tuesday Quiz Night 2021-10-12
        • 13 attendees including MC
        • 1 attendee joined PLUG
        • We had lots of prizes, some left over from last year, so didn’t use the allocated budget for these
          • Sound issue for music audibility
          • Nice to have a separate area

  • Forthcoming events:

    • November 2021

      • Second Tuesday talk seminar 2021-11-09
        • James setting up google calendar entry
        • ACTION: James to copy for meetup and announce after meeting
        • ACTION: Margaret to send email
        • ACTION: Peter to notify Spacecubed
      • Second Sunday PLUG+POSH 2021-11-14
        • Hosts Nick, Damon Perry
      • PLUG in the Pub, Wednesday 2021-11-24 6PM

    • December 2021

      • BBQ: Weekend? Yes
        • Try not to overpack the EOY
        • BBQ Sunday 2021-12-12T11:00 , May Drive Parkland, Kings Park (near Zamia Cafe)
          • (allows overlap with a regular second-Sunday PLUG+POSH day)

    • January 2022

      • Second Tuesday 2022-01-11 AGM
      • Online https://linux.conf.au/ 2021-01-14–16
      • PLUG-in-the-Pub - on? or avoiding? Australia Day?

    • February 2022

      • Second Tuesday 2022-02-08?

  • Future:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

  • Load and go cheque written off at 2021-10 (value: $34.73)

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements

    • Action: Hack session at Margaret’s from noon onwards 2021-10-24

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

6. New General Business

7. Meeting closed by Peter at 21:03.