0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Tuesday 2021-10-19 19:30

3. Reports & Standing Items

  • Financial Situation as of 2021-09-20 (Peter)

    • Balances:
      • Cash box
        • $391.30 current, $694.60 start of year ($582.60 start 2020)
      • Business Debit Card
        • $183.14 current, $266.00 start of year (opened June 26, 2020)
      • Bank Balance
        • $4156.96 current, $3801.47 start of year ($2114.42 start 2020)
      • Receivables
        • $40.86 (Paul) from expired Debit card (old) load go.
      • Total Assets
        • $4772.26 (was $4846.53 start of year) ($2801.48 start 2020)
    • Statement:
      • Income
        • $0.00 this month, $30.00 last, $638.50 this year
      • Expense
        • $0.00 this month, $6.80 last, $610.65 this year
      • Net Proceeds
        • $0.00 this month, $23.20 last, $27.85 this year
    • Outstanding:
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Unreconciled
        • $49.00 cash to be added to cash box
      • Note that the last month Income/Expense/Net figures above are correct.

  • Membership Situation as of 2021-09-21 (Margaret)

    • 0 renewals since last committee meeting

  • Membership trends as of 2021-09-21 (Margaret)

    • Current Paid Members 25, previous month was 25
    • Overdue Members 4 previous month was 6
    • Expired Members 312, previous month was 310
    • Members on meetup.com 465, previous month 462

4. Events Status

  • Review of recent events

    • September
      • Second Sunday PLUG+POSH
        • Hosts Stephen Price, Damon Perry
      • Second Tuesday timeslot
        • General hack session? Installfest?
        • Apologies: Nick
        • Only 4 people (all committee members)

  • Forthcoming events

    • September
      • PLUG-in-the-Pub
      • Thursday 23rd September
      • ACTION: Patrick to book the Pirate Bar
    • October
      • Second Sunday PLUG+POSH 2021-10-10
        • Hosts Nick, Damon Perry
      • Second Tuesday Quiz Night 2021-10-12
        • Non-zero venue hire fee -> charge attendees $5 members, $10 non-members?
          • Cash, bank transfer, square reader?
        • Margaret to MC
        • Generous Squire Shafto Lane, Perth
          • $150 venue hire, has HDMI TV
          • Booked - payment not needed until 2 weeks before
            • ACTION - Margaret to request payment details from venue, and confirm details
          • Do we want to order platters? No
        • Paul is happy to help organise?
        • Margaret can contribute all questions
        • Sponsors wanted
          • ACTION: Margaret to email list once date/venue are fixed
          • DONE - Shaun Hofer from Red Hat has offered a nice selection
        • If others want to help, let us know
        • $200 budget has been allocated to spend on quiz prizes if needed
        • Margaret to bring pi, James to bring laptop as backup

  • Future:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

  • ACTION: Paul: Needs to cash the load and go cheque $34.73

    • Status I will endeavour to get this done by February.

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

6. New General Business

7. Meeting closed by Patrick at 20:56.