0. Opening.

  • Meeting opened by Benjamin at 7:40 PM 2020-07-21

Attendance.

  • Present: James, Nick, Margaret, Michel, Benjamin
  • Apologies: Peter, Paul
  • Absent:
  • Guest:

1. Confirmation of Previous Minutes.

https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2020-06-16-minutes.md

  • MOTION: Proposed by Ben and seconded by Margaret. Passed without dissent.

2. Next Committee Meeting.

3. Reports & Standing Items.

  • Financial Situation as of 2020-07-21 (Peter)

    • Balances:
      • Cash box
        • $635.60 current, $582.60 start of year ($390.25 start 2019)
      • Debit card(old)
        • Expired current, Expired start of year ($40.86 start 2019)
      • Bank Balance
        • $4078.47 current, $2114.42 start of year ($2754.04 start 2019)
      • New Account (name tba)
        • No transactions as of yet
      • Receivables
        • $x (Paul) from expired Debit card (old) load go.
      • Total Assets
        • $x (was $2801.48 start of year) ($3213.04 start 2019)
    • Statement:
      • Income
        • $52.50 this month, $1160.00 last, $2476.40 this year.
      • Expense
        • $9.50 this month, $10.00 last, $434.74 this year
      • Net Proceeds
        • $43 this month, $1150.00 last, $2041.66 this year
    • Outstanding:

  • Membership Situation as of 2020-07-21 (Paul)

    • 2 renewals/new in July $30
    • 2 renewals/new in June $40
    • 3 renewals/new in May $50
    • 2 renewals/new in April $50 ($10 donation)

  • Membership trends:

    • 29 Current Paid Members July, previous month was 31
    • 31 Current Paid Members June, previous month was 29
    • 29 Current Paid Members May, previous month was 30
    • 306 Expired Members July, previous month was 303
    • 303 Expired Members June, previous month was 304
    • 304 Expired Members May, previous month was 302
    • 423 Members on meetup.com July, previous month 417
    • 417 Members on meetup.com June, previous month 416
    • 416 Members on meetup.com May, previous month 416

4. Events Status.

  • Review of recent events:

    • 2020-07-12 PLUG+POSH Hack afternoon
      • Good day, 1 new membership, 1 renewal
    • 2020-07-14 JamesH talk: Github Actions
      • In+person + online BBB: success
        • Live online audience questions: good!
        • Single aliexpress hdmi2usb UVC webcam, aspect ratio?
      • TODO: Practice setup, fallback to a single laptop solution

  • Forthcoming events:

    • July 2020-07:
      • Monday 2020-07-27 PLUG-in-the-Pub: The Mighty Quinn
    • August 2020-08:
      • Second Sunday 2020-08-09 PLUG+POSH hack afternoon
      • Second Tuesday 2020-08-11 Raspberry Jam
        • 3x Monitor + cables
        • 3x Keyboard/mouse set
        • Network switch + AP
        • Pre-flashed microSD cards (5x)
          • ACTION: Ben to buy these from JB HiFi
        • ACTION: Ben+Nick test network uplink: Second Sunday morning?
      • Sunday 2020-08-23: Wings’ Whacky Games Night 2
        • Sunday 2020-08-23 14:00-20:00 / 2-8pm
        • Date confirmed, time tentative
    • September 2020-09:
      • Second Tuesday 2020-09-08
        • Michael: matrix.org messaging/chat
        • ACTION: Benjamin to followup Michael to get a talk blurb for the calendar
      • Second Sunday 2020-09-13 PLUG+POSH hack afternoon
      • Third Saturday 2020-09-19: PLUG-in-the-Pub: Piratebar.com.au
    • October 2020-10:
      • Second Sunday 2020-10-11 PLUG+POSH hack afternoon
      • Second Tuesday 2020-10-13: Quiz Night
        • MOTION: Spend $200 on quiz night prizes. Proposed: Benjamin, Seconded: Michel, All in favour. Passed without dissent.
        • ACTION: Nick to ask Paul to book venue: Belgian Beer Cafe
          • 399Bar - no go, good for a PLUG-in-the-Pub, not so suitable for a quiz
        • ACTION: MC/Questions Nick/Paul/Ben
          • Benjamin as MC
          • ACTION: Ben to ask James Bromberger (CC nick)
        • Next: promotion and sponsorship/prizes: team effort
          • Margaret: email promotion
          • Nick: Bendigo Bank, Luke:LCA2014
          • Benjamin: Facebook + Meetup events, Pawsey prizes/sponsorship.
          • James: Canonical, T-shirt
          • Michel: Possible sponsors/investigate.
          • Peter:
          • Paul:

  • Future:

    • October Talk - Anki (Wings)
    • Foreman (Wings)
    • Ansible AWX (Wings)
    • MooseFS Expansion (Wings, Distant future)
    • MiniMagnus Pi “Supercomputer” (Wings, Distant future) * Quiz Nights?
    • Future Games Nights?
    • End of year?
    • 2021 AGM?
    • Raspberry Jam 2021-03?
    • Puppet talk (remotely).

5. General Business & Matters Arising.

  • ACTION: Event promotion: team effort
    • ACTION: Margaret: email list about Raspberry Jam also contact Stephen about promoting to POSH.
    • ACTION: Paul: meetup.com
    • ACTION: Benjamin?: facebook.com
    • ACTION: Nick, All: calendar, backup where needed
    • ACTION: Peter to investigate promoting on Twitter? (Official PLUG?)
  • ACTION: Peter: will bank some of the cash box moneys
  • ACTION: Paul: Needs to cash the load and go cheque $34.73
  • ACTION: Paul: Amandine Trouillet - Spacecubed agreement
    • Paul: I phoned Amandine again 2020-07-20 and had a chat
    • Amandine is going to email a new agreement through
  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN, ASIC
    • Who/what/where to contact next?
    • Also AWS has old address: volunteer to fix?
  • ACTION: Server migration RFT2019-11 (r2)
    • Status: ETA end of July? (80% confidence)
    • Update: Third migration attempt almost succeeded. Due-diligence testing before & after migration to make sure things are good
  • General admin help always wanted, have tried to onboard through hack sessions
  • ACTION: New signatory on Bendigo Business Basic account
    • Join 2 other signatories during business hours; “Friday or Monday can probably be made to work for me” – PL, BA, NB
    • ACTION: Nick will ask when Paul wants to go

6. New General Business.

  • New Bendigo Business Basic account
    • Decide and approve appropriate uses of Bendigo Debit cards, minimum balance required and top-up amount
    • Standing authority: top it up to $200 for general petty cash use when balance drops below $100
      • Hosting: DigitalOcean, Amazon AWS (~$50/month max)
      • Event food/drinks - ice, chips, pizza
      • Meetup.com membership
    • MOTION: Transfer $200 now for general petty cash. Proposed: Nick, Seconded: Michel, Ben
    • Also note earlier motion (see motion on Line 101, inside October events) to transfer additional $200 for quiz prizes
  • Paul: Just to note commmittee didn’t all agree about the POSH events with regards to $10 for members.
    • ???

Meeting closed by Benjamin at 9:04 PM.