0. Opening.

  • Meeting opened by Ben at 7:37 PM 2020-06-16

Attendance.

  • Present: Margaret, James, Nick, Peter, Benjamin
  • Apologies: Michel, Paul
  • Absent: None
  • Guest: PatrickC, StephenP

1. Confirmation of Previous Minutes.

https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2020-05-19-minutes.md

  • MOTION: Proposed by Ben and seconded by James. Passed with minor trolling dissent.

2. Next Committee Meeting.

  • Tuesday 2020-07-21 19:30 @ UCC Big Blue Button?

3. Reports & Standing Items.

  • Financial Situation as of 2020-06-15 (Peter)

    • Balances:
      • Cash box
        • $592.60 current, $582.60 start of year ($390.25 start 2019)
      • Debit card(old)
        • Expired current, Expired start of year ($40.86 start 2019)
      • Bank Balance
        • $4078.47 current, $2114.42 start of year ($2754.04 start 2019)
      • Receivables
        • $40.86 (Paul) from expired Debit card (old) load go.
      • Total Assets
        • $4775.53 (was $2801.48 start of year) ($3213.04 start 2019)
    • Statement:
      • Income
        • $1160.00 this month, $50.00 last, $2423.90 this year.
      • Expense
        • $10.00 this month, $250.00 last, $425.24 this year
      • Net Proceeds
        • $1150.00 this month, $200.00 last, $1998.66 this year
    • Outstanding:
      • Payables
        • $10 to Timothy White for Domain renewal (Paid)
      • Receivables

  • Membership Situation as of 2020-06-16 (Paul)

    • 2 renewals/new in June $40
    • 3 renewals/new in May $50
    • 2 renewals/new in April $50 ($10 donation)
    • 2 renewals/new in March $30

  • Membership trends:

    • 31 Current Paid Members June, previous month was 29
    • 29 Current Paid Members May, previous month was 30
    • 303 Expired Members June, previous month was 304
    • 304 Expired Members May, previous month was 302
    • 417 Members on meetup.com June, previous month 416
    • 416 Members on meetup.com May, previous month 416

4. Events Status.

  • Review of recent events:

    • How did the previous events turn out online? Any comments?
      • Hack afternoon: Quiet
      • Jamesh talk: Delayed 1? month for promotion, some confusion

  • Forthcoming events:

    • Aim for 3 month’s forward planning
    • July 2020-07:
      • Second Sunday 2020-07-12 PLUG+POSH hack afternoon
      • Second Tuesday 2020-07-14 Jamesh talk confirmed.
        • Spacecubed venue not confirmed. See emails to committee from Amandine.
        • ACTION: Ben to chase Paul to chase Spacecubed.
        • ACTION: Ben to give Stephen Meetup access.
        • ACTION: Margaret: Email reminders to mailing list: now; then a week out; then final
        • ACTION: Nick Update calendar
        • ACTION: Ben promote on Facebook
        • ACTION: Ben promote on Meetup
        • ACTION: Peter to investigate promoting on Twitter? (Official PLUG?)
      • 2020-07-27? PLUG-in-the-Pub? Yes/No/Where?
        • Mighty Quinn: https://mightyquinnwa.com/
          • ACTION: Nick: update the calendar, meetup event
          • ACTION: Margaret promote on mailing list when calendar entry is done
    • August 2020-08:
      • Second Sunday 2020-08-09 PLUG+POSH hack afternoon
      • Second Tuesday 2020-08-11 Raspberry Jam
        • 3x Monitor + cables
        • 3x Keyboard/mouse set
        • Network switch + AP
        • Pre-flashed microSD cards (5x)
          • ACTION: Ben to buy these from JB HiFi
      • Sunday 2020-08-23: Wings’ Whacky Games Night 2
        • Sunday 2020-08-23 14:00-20:00 / 2-8pm
        • Date confirmed, time tentative
    • September 2020-09:
      • Second Tuesday 2020-09-08 Quiz Night (replaces PLUG-in-the-Pub for September)
        • ACTION: Research venue. Belgian worked quite well?
      • Second Sunday 2020-09-13 PLUG+POSH hack afternoon

  • Future plans:

    • Quiz Nights?
    • Future Games Nights?
    • End of year?
    • 2021 AGM?
    • Raspberry Jam?

5. General Business & Matters Arising.

  • ACTION: Peter: will bank some of the cash box moneys.
    • Status: still to be done
  • ACTION: Peter/Benjamin/Nick: New Bendigo accounts
    • Bank requires ID checks, forms to be signed
    • Status: Done
  • ACTION: Paul: Needs to cash the load and go cheque $34.73.
    • Status: Still TODO
  • ACTION: Paul: Amandine Riff/Spacecubed agreement.
    • Paul - I recommend waiting for Amandine’s reply and until I can call her.
    • Correspondence status:
      • Need a Spacecubed community member
        • One is renewing, we have at least one more?
      • Paul emailed AmandineT 2020-06-09
      • From: AT 2020-06-11: contact name? Vault or Town Hall?
        • To: AT 2020-06-11: contact name, we would prefer the Town Hall when it’s available
      • From: AT 2020-06-15: More private events upcoming at Riff, who do we have as paid Spacecubed members? Please call.
        • To: AT 2020-06-15: We would prefer the Town Hall when it’s available
      • From: AT 2020-06-16: Preference for Riff? over Flux? is understood? Paid private events have priority on a given venue/date. PLUG needs a paid Spacecubed contact member.
        • We don’t mind Riff vs Flux
        • If we have a regular booking, we prefer the Riff Town Hall to any other room
          • if changing meeting dates to a less popular night helps us have a regular booking, that’s probably OK?
          • we’re happy to change rooms if any paid private events needs the Town Hall.
        • Paul: I don’t think we can change our talk dates, but we could change rooms.
        • ACTION: Ben to call Paul tomorrow.
        • ACTION: Peter to email committee when his Spacecubed membership is current
  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN, ASIC
    • Who/what/where to contact next?
    • Also AWS has old address: volunteer to fix?
  • ACTION: Server migration RFT2019-11 (r2)
    • Status: ETA end of June? (80% confidence)

6. New General Business.

  • Domain name renewal
    • Status: Done
    • ACTION: Paul replied to Tim’s email saying yes to the $10 reimbursement
      • Status: Paid
    • Proposal:
      • Should we reimburse Tim some domain renewal fee’s i.e. $50?
      • Alternative: Accept and encourage generous no-strings-attached donations
      • MOTION: To award Tim a complimentary 1 year’s PLUG membership
        • Proposed: Nick, Seconded: Margaret, Ben, Peter, James
        • For: 5 Against: 0 Abstain: 0
  • Discuss absorbing Perth Open Source Hackers events into PLUG + giving Stephen “Event Organizer” permissions.
    • Meetup renewals due August! (6 monthly)
    • Meetup is probably still worthwhile for PLUG currently, maybe review next year
    • Paul says that we get heaps of members coming via meetup.
    • ACTION: Ben to grant Meetup access to Stephen (from POSH).

Meeting closed by Ben at 8:58 PM.